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Senior Administrative Assistant, GMO Job

Company Name:
Janssen Research & Development, LLC. (60
Titusville, NJ, US
Senior Administrative Assistant, GMO-4000140910
Description
Janssen Research & Development, L.L.C., a Johnson & Johnson company, is recruiting for a Senior Administrative Assistant, GMO to be located in Titusville, NJ.
Janssen Research & Development, L.L.C. is a fully integrated biopharmaceutical and biotechnology company. As a world leader in the field of health care, Janssen strives to develop innovative treatments to improve the health of people worldwide, proudly building on our centurian legacy in identifying, developing and marketing medicines that help patients live a better life.
Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.
The Global Medical Organization (GMO) focuses on the safety of patients and consumers using Janssen medicines, the safe and appropriate use of our J&J legacy of Established Products (the EP portfolio) and our strong commitment to pediatric development (the CHILD organization) .
The Senior Administrative Assistant will support two Vice Presidents; the Chief Medical Safety officer and the Global Head of Established Products and will partner with the Assistants?Community of Practice across GMO to ensure flawless day to day coordination of the business.
Major tasks include: manage and ?wn?calendar scheduling, responsible for scheduling/arranging meetings and travel, manage office functionality (ordering supplies maintenance of office equipment), managing incoming and outgoing communications. Critically review and proof documents. Ability to handle confidential information
The Sr. Administrative Assistant performs independent analysis of administrative responsibilities selecting the best course of action for the tasks at hand, prioritizing demands in a dynamic and fast-paced environment. Maintains performance in line with company-wide leadership standards as established in the Johnson & Johnson Credo Standards of Excellence. Communicates and secures sensitive and confidential information.
Duties and responsibilities can also include:
Schedule Coordination:
Maintains an accurate and fully up to date calendar for the GMS and EP groups
Organization and coordination of internal and external company meetings (location/conference room, necessary AV support, logistics / catering, meeting agendas and minutes)
Organizes travel/conference accommodations including gXRS reports
Provide support to Titusville Visitors as well as Back-Up Support for other Titusville located groups (through the Admin Community of Practice)
Participates in the planning phase of departmental activities
Coordinates the request of all computer hardware, software, telecom services and supplies as necessary for newly hired employees
Coordinates recognition and rewards as approved by management
Maintains departmental calendar and monitors departmental coverage
Efficiently and effectively handles incoming and outgoing communications with internal and external business partners
Financial:
Monitors/tracks PO's, invoices and reports
Prepares and provides detailed expense summaries and relevant documentation to track monthly, quarterly, or yearly expenses for the department
Qualifications
High School Diploma or equivalent required, college preferred.
Minimum of 5 years experience as an Administrative Assistant, including experience to assist senior executives, is required.
Prior support of clinical or medical functions/teams preferred.
Proficient knowledge of MS Office (Word, Excel, PowerPoint) is required.
Proficient in gXRS, Ariba, On-Line Travel, WebEx/TC preferred.
Ability to prioritize, organize work assignment and manage time and resolve problems, is required.
Attention to detail/accuracy is required.
Ability to follow instructions and work under tight timelines is required.
Excellent verbal and written communication skills and the ability to work in team/matrix environment required.
Ability to multi-task and support a group of professionals.
Primary Location:
North America-United States-New Jersey-Titusville
Organization:
Janssen Research & Development, LLC. (6084)
Job Function:
Administration
Certain sites within the Johnson & Johnson Family of Companies participate in E-Verify as appropriate in accordance with Company guidelines and federal or state law. To learn more about the government sponsored program and to see a list of the sites that are currently enrolled, please click here.
Johnson and Johnson Family of Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status, or any other characteristic protected by law.
EEO is the Law
EEO is the Law GINA Supplement

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